Chief of Staff & Operations
Job description
A senior founding operations role reporting to the CEO, running the inside of Agent F: project execution, inbox and follow-ups, finance and admin operations, people operations and investor/board operations, automating recurring work on the company's own stack. The role is full-time and based in Berlin.
At a glance
- Employment
- Full-time
- Work mode
- Hybrid · Berlin, Germany
- Languages
- German – fluent, English
What you'll do
- Maintain the company project list; every project has an owner, a next step and a date; chase, unblock, close; report weekly which projects are on track, at risk or done.
- Triage, prepare and resolve what lands with leadership; track follow-ups across customers, investors, partners and providers so nothing stays open without an owner.
- Finance operations: monthly close inputs for the tax advisor, invoice flows, expense and card management, payroll inputs, cash reporting, VAT and filing deadlines; automate these flows on the company's own stack first.
- Own the internal knowledge and workflow system and its AI agents; every recurring task is automated or delegated before it gets a second owner.
- Legal and admin operations: contract templates and signatures, notary and registry processes, insurance, the compliance register, data-protection documentation; work with external counsel and own the follow-through.
- People operations: assist in onboarding new hires, keep the hiring process running (scheduling, candidate communication, paperwork) and handle contracts and equity documentation.
- Investor and board operations: monthly updates, data room, KPI pack, meeting logistics; the numbers are ready on time.
- Handle same-day operational needs (a payment, a filing, a signature, an escalation) and stay on it until done.
- Be available during travel and fundraising phases; keep people informed, close loops and improve the process afterwards.
What we're looking for
- Five or more years in roles that combined operating responsibility with structure: startup operations, finance operations, consulting followed by an operating role, or a founder's office in a scaling company.
- Have run a function end to end and can show processes that still work without you.
- Can explain how you took a messy, recurring piece of work and made it disappear (through a process, a tool or an automation) and what it freed up.
- Comfortable with numbers, contracts and tools, and use AI tools to build automations as a matter of course.
- Operations or finance operations in a startup or scaling company, with end-to-end ownership of a function.
- German administration and accounting: invoices, monthly close inputs, payroll inputs, VAT and filings, working with a tax advisor.
- Project management across a company: owners, deadlines, status, escalation.
- Building workflows and automations with modern tools and AI agents; documenting them so others can run them.
- Working with external counsel, notaries, banks and providers; contracts and signatures.
- Clear, short written communication in German and English.
- Fluent German is required.
Nice to have
- Experience in a founder's office or chief-of-staff role.
- Investor reporting and data rooms.
- People operations and onboarding.
- Experience with accounting or ERP software from the user side.
Apply
About Agent F GmbH
Building an autonomous finance function
Agent F is building an autonomous finance function: software that takes on the work of keeping a company's finances in order, bringing information together from different systems, recording transactions correctly, preparing useful reports, and helping people understand what needs their attention. The company is building towards a complete business management system for growing companies.
Mission
Make the work of keeping a company's finances in order increasingly automatic, while keeping every number explainable and every consequential action under clear control.
Key facts
- Agent F is its own first customer: its finance operations should run on its own product.
- The company expects to grow quickly.
- The role reports to the CEO.
- Offices in Neukölln and Mitte, Berlin.