SA
Events Coordinator, World Coffee Championships - Contractor
Specialty Coffee Association
Contract type
Ongoing
Work mode
Remote · Europe
Experience
3 years
Job description
The Event Coordinator supports the World Coffee Championships (WCC) events and the wider organization through pre-event planning, on-site event production, and general administration. The role is suited to someone looking to learn event and competition production in a global, fast-paced environment.
At a glance
- Employment
- Full-time
- Work mode
- Remote · Europe
- Pay
- EUR 2,000 / month
What you'll do
- Coordinate and communicate with Competitors to arrange their participation in WCC events, including information emails, visa letters, logistics and rules FAQs
- Coordinate and communicate event information to event participants (Judges, Lead Volunteers, Emcees, Calibration Baristas, etc.), including agendas, information letters, visa letters, logistics and schedules
- Oversee and manage event inventory and supply lists
- Support badge registration for WCC stakeholders
- Assist with creating competition schedules, overviews, and set-up schedules
- Support social events coordination (Judge dinner, WCC parties, staff dinners, etc.)
- Liaise and coordinate with Stage Managers up to and through the competition events to ensure they have all support, items and information required
- Support scripts production and AV schedules
- Attend WCC events and coordinate a WCC stage and its staff
- Support the coordination of the live production and streaming of the WCC
- Assist with onsite problem resolution
- Assist with onsite communications across the events with all WCC stakeholders
- Attend Judge Certification events when needed
- Support Competition Bodies event recording, information gathering, and tools updating
- Maintain records and provide admin support for WCC programs, including Judge Certifications (JC), Judge Skills Programs (JSP), WCC Judges, and WCC Representatives
- Collaborate with other departments (Education and Partnerships) in maintaining systems and tracking processes
- Maintain systems and update tools based on needs
- Proactively identify potential issues and troubleshoot by suggesting and implementing resolutions and alternative plans
- Build effective and SCA values-driven relationships within staff and within communities
What we're looking for
- Must be a team player and demonstrate excellent oral and written communication skills across a variety of mediums
- Must be able to manage multiple priorities, organize and prioritize work, and meet deadlines
- Must be able to work in a fast-paced environment, work well under pressure and minimize obstacles to a smooth delivery of events
- Must be proficient with organizational software, including experience in Excel and other Microsoft programmes
- Must enjoy working with diverse groups, in many cultures; can modulate tone and content with respect to diversity
- A high level of attention to detail and conscientiousness required
- 1-2 years events administration, coordination, or operations experience
- 1-2 years direct customer service experience
- This job requires international travel from April to June, which majority of the time will be solo
Nice to have
- Airtable is a plus
- Experience in Coffee and/or the community is highly desirable
- Experience with Competitions (Local, National, WCC is a plus)
Benefits
- Full-on experience with international event planning
- Possibility to work with a dynamic international team
- Experience in engaging with different communities around the globe
- Experience with a live event show production
- Direct mentorship and feedback to sharpen your skills and build your experience