Executive Assistant

• Three years of progressively responsible administrative experience, including experience using Microsoft Office or Microsoft 365 products.
• Knowledge of executive-level office administration, calendar management, meeting coordination, and workflow tracking.
• Knowledge of business writing, correspondence preparation, proofreading, document formatting, and version control.
• Knowledge of data retention, records management, confidentiality, information security, and appropriate access practices.
• Knowledge of committee and meeting administration, including agendas, minutes, decision records, action items, accountable owners, deadlines, and follow-up.
• Knowledge of maintenance and organization of electronic filing systems, shared workspaces, records, and administrative tracking tools.
• Knowledge of basic terminology related to compliance, governance, risk management, audits, investigations, policies, corrective actions, and regulatory oversight.
• Knowledge of purchasing, travel, invoice, equipment, on-boarding, and administrative service-request processes.
• Knowledge of accessibility considerations for meetings, documents, presentations, and communications.
• Knowledge of Microsoft 365 products, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, Forms, and Power Automate.
• Knowledge of ServiceNow or comparable workflow and work-tracking systems.
• Skilled in managing complex calendars and coordinating internal and external meetings.
• Skilled in prioritizing work responsibilities and managing competing deadlines.
• Skilled in professional oral and written communication.
• Skilled in organizing electronic records and maintaining accurate administrative documentation.
• Skilled in tracking commitments, owners, due dates, dependencies, and completion evidence.
• Skilled in following up diplomatically and persistently with internal and external stakeholders.
• Skilled in preparing clear agendas, meeting minutes, action-item records, routine correspondence, and administrative summaries.
• Skilled in document editing, proofreading, formatting, and quality control.
• Skilled in using Microsoft 365 and other agency systems to manage information and administrative workflows.
• Skilled in providing responsive, professional service to executive leadership, agency personnel, auditors, consultants, vendors, and external stakeholders.
• Ability to anticipate executive support needs and identify missing information, conflicts, dependencies, and follow-up requirements.
• Ability to exercise sound judgment in handling complex or sensitive situations.
• Ability to work with confidential, sensitive, privileged, personnel-related, investigative, audit, risk, and executive information while maintaining confidentiality.
• Ability to work independently within established guidelines and seek direction when authority or responsibility is unclear.

Office of the Director (OOD) - Compliance Office

The Executive Assistant supports and reports to the Chief Compliance Officer (CCO) and provides administrative support to the Compliance Office.

Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)

• 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child
• Other Leaves - Bereavement, civic duty, and military
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities
• Option of a full-time or part-time remote work schedule