VL
Executive Assistant - Real Estate
Vitalis Outsourcing LLC
Contract type
Ongoing
Work mode
Remote
Experience
3 years
Job description
An Executive Partner role providing administrative and operational support to two real estate professionals, covering email and calendar management, scheduling, CRM upkeep, and task follow-up.
At a glance
- Work mode
- Remote
- Languages
- English – fluent
What you'll do
- Manage emails, calendars, and appointments
- Schedule meetings and calls
- Coordinate with clients, agents, and business partners
- Track and follow up on action items
- Organize information and administrative tasks
- Provide general operational support to the executives
- Monitor and organize incoming emails
- Identify urgent or important requests
- Draft responses when needed
- Track pending requests and follow-ups
- Ensure important tasks from emails are completed
- Communicate through email, Google Chat, and text
- Update and organize contact information
- Maintain accurate CRM records
- Support client and agent communications
- Assist with basic CRM workflows
- Schedule and reschedule meetings
- Coordinate availability
- Send calendar invitations and meeting links
- Manage reminders and follow-ups
- Keep calendars accurate and organized
- Assist with scheduling training sessions and events
- Coordinate event communications
- Send reminders
- Track attendees when needed
What we're looking for
- Strong written and verbal English
- Excellent English comprehension
- Strong organizational and time-management skills
- Excellent attention to detail
- Reliable follow-through
- Ability to manage multiple priorities
- Ability to work independently
- Comfortable using email, chat, and other digital tools
- Tech-savvy and willing to learn new systems
- Ability to understand context and ask questions when clarification is needed
Nice to have
- Executive Assistant or Administrative Assistant experience
- Real estate experience
- CRM experience
- Bold Trail experience
- GoHighLevel experience
- Asana experience
- Email and calendar management experience
- Scheduling or event coordination experience
- Experience supporting executives or multiple businesses