Executive Assistant, Sr Director CAS Western Europe
Job description
Executive Assistant supporting the Senior Director of the Cardiac Ablation Solutions (CAS) Western Europe integrated Operating Unit with administrative and coordination responsibilities. The role covers communications drafting, calendar and travel management, meeting logistics, onboarding and interview coordination in an international environment.
At a glance
- Work mode
- Remote
What you'll do
- Manage the overall WE CAS and EPT Teams including weekly, monthly, quarterly, and annual meetings, town halls, team communications, strategy documents, action item tracking, team building, and community events
- Perform a wide variety of non-routine administrative tasks, including supporting periodic special projects or assignments
- Gather, compile, and report on information relevant to the iOU leader assignments, such as Organizational Health Survey analytics and training completion performance
- Use problem-solving skills to support process improvement in systems, processes, and communications
- Assist with onboarding new, direct staff members and provide into overall extended team onboarding program
- Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, AV set-up, and venue bookings
- Coordinate with HR, TA, and the Hiring Leader to schedule interviews for staff-level department openings
- Effectively manage scheduling with internal and external third-party partners, such as hospitality venues and transportation/logistics carriers
- Manage calendars, meetings, and travel
- Draft communications, including announcements, invitations, Organizational Health Survey results summaries, all-employee communications, and town hall or meeting communications
- Prepare reports and meeting materials
- Support strategic meeting logistics
What we're looking for
- Associates or Bachelor's degree or equivalent with 6+ years of administrative support experience
- Strong organizational, technical, communication, and influencing skills, both written and verbal, with the ability to work confidently across all levels of the organization and with external business contacts
- Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook, with the ability to create meeting materials and follow up to ensure content is received on time
- Proven experience supporting projects and managing multiple priorities in a dynamic environment, while handling interruptions professionally
- Experience working with confidential and trusted information
- Strong drive for results, responsiveness, self-initiative, and the ability to quickly learn and handle a wide range of projects, tasks, and issues in new and effective ways
- Ability to travel 3 to 4 times per year, approximately 10 to 12 days annually
Your team
Cardiac Ablation Solutions (CAS) integrated Operating Unit
Supports the Senior Director CAS Western Europe
Benefits
Wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage
- Competitive Salary and flexible Benefits Package
- Eligible for a short-term incentive called the Medtronic Incentive Plan (MIP)
Apply
About Medtronic
Careers that change lives start here.
Medtronic is a global leader in healthcare technology. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year.
Mission
To alleviate pain, restore health, and extend life.
Key facts
- 95,000 employees
- Healthcare technology
- Global leader in healthcare technology
- Works across more than 150 countries
- Improves the lives of 72+ million patients each year
What they value
- Put patients first
- Commitment to employees
- Purpose, growth, and impact