Office Coordinator (m/f/d)
Job description
First point of contact at RobCo's Munich office, running the front desk and front office while supporting workplace operations, fleet, vendor and administrative topics. The role keeps daily operations running smoothly alongside the Workplace Operations Lead as the company scales.
At a glance
- Employment
- Full-time · Employee (employment agreement)
- Work mode
- On-site · Munich, Germany
- Languages
- English – very good, German – fluent
What you'll do
- Be the central point of contact at the front desk; welcome visitors and candidates, manage phone and mail communications, and keep the office organized and representative
- Keep meeting rooms and presentation tech setup-ready, manage daily mail and parcel logistics, and oversee kitchen inventory by handling regular orders to keep fridges, drinks, and coffee stations fully stocked
- Coordinate cleaning teams, tradespeople, and external suppliers on site, and report maintenance issues to the property manager while ensuring clear tracking and documentation in the ticketing tool
- Help with day-to-day fleet tasks such as key handovers, vehicle bookings, maintenance appointments, and communication with leasing companies
- Book business trips, hotels and appointments, and help organize internal team gatherings, in-office events and company-wide celebrations
- Act as the on-site contact for collecting invoices and documents, check cost centers, upload physical invoices to the expense management system, and support in person with signatures and NDAs
- Help the Workplace Operations Lead make sure health and safety regulations are followed in the office, for example first aid supplies, safety briefings and documentation
- Maintain checklists, documentation and recurring workflows in tools like Notion, Claude and Google Workspace, and suggest improvements where manual work can be simplified
What we're looking for
- Completed vocational training or a degree in Business Administration, Operations Management, Facility Management, Hospitality or comparable experience
- First experience in a front desk, reception, office assistant or office management role
- A service-oriented, friendly and representative presence with visitors and colleagues
- A structured and reliable way of working, including when many requests come in at once
- An interest in learning new tools
- Willingness to work onsite at our Munich office 4–5 days a week (up to 1 home office day per week)
- Culture-aligned mindset (e.g., "Hands-on mindset", "Team player", "Pragmatic working style")
- Very good English skills and fluent German language skills (written and spoken) are required
Nice to have
- Experience with tools like Google Workspace and Notion is a plus
Your team
Workplace Operations
Works closely with the Workplace Operations Lead on daily operations, facility, fleet and administrative topics.
Benefits
Help us build robots equipped with state-of-the-art AI that perceive their environment, analyze data, and make intelligent decisions in real time
As part of a very dynamic and fast-growing scale-up, you will take on responsibility from day one, drive your own projects, and see the direct impact of your work
Flat hierarchies, open communication, and regular 360° feedback enable fast decisions and support your professional and personal development
Wellpass membership (7,200+ studios across Germany), regular team events, and a team that takes both the work and the culture seriously
Regular team events - from relaxed beer & pizza nights on the rooftop terrace to shared experiences on ski trips or at Oktoberfest
- Develop modular, software-defined robotics solutions with us that set new standards in automation
- Flexible working hours, a modern office, and - depending on the role - the option to work from home
Apply
Direct apply at RobCo
Opens the job posting at RobCo
About RobCo
Autonomous Industrial Robotics
Founded in Munich in 2020, RobCo leads the transition toward fully Autonomous Industrial Robotics. Powered by Physical AI, its solutions combine a scalable modular hardware architecture with intelligent software that continuously learns and improves, requiring zero upfront investment through a Robotics-as-a-Service (RaaS) model.
Mission
Deploy RobCo in every factory - solving the industrial labor shortage through end-to-end robotics that just works.
Key facts
- 225+ people globally
- 2020
- Munich, Germany
- Autonomous Industrial Robotics
- Reached unicorn status in October 2026 with a valuation exceeding one billion US dollars
- Valuation doubled in less than nine months
- $200M raised from investors
- 3.5M+ operating hours in the field
- Deploying robots in factories across Europe and the United States
- US operations headquartered in Austin, TX, and Bay Area Lab in San Francisco
Partners & customers
What they value
- Hands-on mindset
- Team player
- Pragmatic working style
- Open communication
- Flat hierarchies