M
Project Coordinator (Remote)
Contract type
Ongoing
Work mode
Remote
Experience
Mid-level · 3+ years
Job description
A Project Coordinator role within Myriad360's Project Management Office, supporting Project Managers and Program Managers in planning, coordinating, tracking, and delivering client-facing technology projects. The position focuses on maintaining project schedules, documentation, reporting, and financial administration across multiple projects and stakeholders.
At a glance
- Work mode
- Remote
What you'll do
- Support Project Managers and Program Managers with project planning, coordination, tracking, and follow-through from initiation through closeout.
- Maintain accurate project schedules, milestones, deliverables, action items, decision logs, risk registers, dependency trackers, and other project controls.
- Coordinate project meetings, prepare agendas and materials, capture notes and decisions, distribute follow-up actions, and monitor completion.
- Prepare recurring project status updates, dashboards, and health reports using current and validated project information.
- Track project progress against scope, schedule, budget, resource plans, and key client commitments; escalate variances and emerging risks promptly.
- Coordinate information and handoffs among Project Management, Program Management, Solutions Architecture, Engineering, Logistics, Finance, vendors, subcontractors, and client stakeholders.
- Support project financial administration, including purchase-order and invoice status, time and expense tracking, budget updates, cost documentation, and forecast inputs as assigned.
- Maintain organized, complete, and audit-ready project records in Smartsheet, NetSuite, Microsoft 365, and other approved systems; ensure Smartsheet project data, schedules, dashboards, and reports remain current and accurate.
- Assist with resource coordination, onboarding activities, site or field-readiness documentation, logistics tracking, and project communications as needed.
- Proactively identify missing information, schedule conflicts, unresolved decisions, and delivery risks; research issues and coordinate resolution with the appropriate owners.
- Support project closeout by confirming deliverables, documentation, financial information, lessons learned, and handoff requirements are complete.
- Contribute to continuous improvement of PMO templates, reporting standards, workflows, and project coordination practices.
- Complete ongoing security awareness training and comply with company policies to the requirements section.
- Identify and escalate security risks to the appropriate Executive Leadership Team member and actively contribute to remediation efforts.
- Other duties as assigned.
What we're looking for
- Two to four years of experience in project coordination, project administration, operations support, or a related field; equivalent professional experience will be considered.
- Experience supporting multiple projects, workstreams, customers, or stakeholders while managing competing priorities and deadlines.
- Working knowledge of project management fundamentals, including schedules, milestones, deliverables, dependencies, risks, issues, and status reporting.
- Strong organizational and time-management skills with exceptional attention to detail and consistent follow-through.
- Strong written and verbal communication skills, including the ability to communicate professionally with clients, vendors, subcontractors, and internal teams.
- Ability to collect, validate, organize, and summarize project information for project teams and leadership.
- Proficiency with Microsoft Excel and Microsoft 365 tools; comfort working with spreadsheets, trackers, shared documents, and presentation materials.
- Ability to identify gaps, ask effective questions, investigate unresolved items, and escalate concerns with appropriate context and urgency.
- Demonstrated ability to build trust, collaborate across functions, and maintain a client-focused, service-oriented approach.
- Self-motivated and dependable, with the ability to work independently in a fully remote environment while staying connected to the broader team.
- A proactive, preventive mindset and eagerness to learn, grow, and take on increasing responsibility within project management.
Nice to have
- Experience using Smartsheet is strongly preferred, including maintaining project sheets, updating dashboards and reports, and working with automated workflows or cross-sheet data. Smartsheet experience is not required, but practical experience will be considered a significant advantage.
Your team
Project Management Office (PMO)
The PMO supports the planning, coordination, tracking, and successful delivery of client-facing technology projects.
Apply
About Myriad360
Mission
Our mission is to challenge and enable our employees to achieve great things.
Key facts
- Consistently listed among Inc & Crain's "Best Places to Work"
- Accessible & engaged executive team
What they value
- We Before Me
- Dare To Be Great
- Own It