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Senior Funding Operations Specialist
Contract type
Ongoing
Work mode
Remote
Experience
Senior · 5+ years
Job description
The Senior Funding Operations Specialist is Loka's central orchestrator for all AWS funding programs, managing requests from submission through reconciliation. The role focuses on optimizing funding approvals, mitigating financial risk, and coordinating communication across internal teams and AWS.
At a glance
- Work mode
- Remote
- Languages
- English
What you'll do
- Serve as the primary coordinator for all AWS funding programs ensuring proper submission and timely follow-up.
- Maintain a centralized tracking system for all open funding requests, capturing details such as request owner, AWS program, submission date, approval status and expiration.
- Regularly review program guidelines to ensure funding requests meet AWS eligibility criteria and internal policies.
- Ensure timely customer review and sign-off, escalating as necessary to prevent bottlenecks and expedite funding approvals.
- Act as the liaison between AWS account teams, internal Sales, Finance, PM and Engineering teams to distribute updates on funding availability, program changes, approval status and next steps.
- Prepare and distribute weekly/monthly dashboards or reports summarizing active, approved and closed funding requests.
- Notify stakeholders of missing documentation, incomplete applications or discrepancies requiring action to avoid delays or denials.
- Audit submitted funding requests to verify accuracy of claims, project scopes, budget alignment and compliance with AWS program requirements.
- Collect and validate supporting materials prior to funding approval.
- Ensure timely completion of post-approval tasks, including acquiring agreed-upon deliverables and submitting required proofs of performance to AWS.
- Update funding request statuses in real time.
- Collaborate with Finance to ensure proper invoicing.
- Identify and remediate any gaps between committed activities and actual deliverables to mitigate clawback risk.
- Continuously refine funding request workflows and templates (funding request forms, approval matrices, closeout checklists) to streamline the process and reduce cycle time.
- Document processes, best practices and lessons learned to build a knowledge base for new team members.
- Lead funding-program training sessions for all teams on an ad hoc basis.
What we're looking for
- 5+ years in program coordination and administration, specifically managing funding programs, tracking requests and ensuring guideline adherence, preferably within a technology services or consulting environment.
- Record of adherence to program guidelines and data validation, meticulously reviewing documentation, ensuring program rule compliance and validating submitted data.
- Meticulous attention to detail
- Exceptional organization
- Strong written and verbal communication
Nice to have
- Familiarity with AWS services and AWS funding mechanisms is a significant plus.
Benefits
- Every other Friday off (26 extra days off a year)
- Remote-first culture
- Explore and Relocation programs (three months work abroad or full international relo)
- Paid sick days and local holidays
- Business English classes program
- Continuous Learning Support
- Fitness and/or Mental Health Subscriptions
- Access to LokaLabs™, our internal research and development program
- Defined career path
Apply
About Loka, Inc
At Loka we use a modern tech stack to support meaningful projects across a huge range of industries. In the last year our teams have helped clients advance the world's #1 GenAI reading tutor, eliminate $1B in food waste and develop novel drugs for fighting cancer, all while enjoying every other Friday off.
Key facts
- Helped clients advance the world's #1 GenAI reading tutor
- Helped eliminate $1B in food waste
- Developed novel drugs for fighting cancer
- Every other Friday off
- Remote-first culture
- LokaLabs™ internal research and development program