V101- Bilingual Executive Support Specialist
Job description
Bilingual Executive Assistant providing administrative and operational support to senior leadership in a fast-paced immigration law environment. The role involves calendar management, meeting coordination, task tracking, client communication in English and Spanish, and support for academic and teaching-related responsibilities.
At a glance
- Employment
- Full-time
- Work mode
- Remote
- Languages
- English, Spanish
- Pay
- USD 1,060 – 1,150 / month
What you'll do
- Coordinate meetings with team members, clients, and other relevant parties.
- Track tasks, priorities, and follow up items in BloomGrowth.
- Communicate with clients and team members in English and Spanish through phone calls and emails.
- Assist with scheduling and tracking personal appointments and commitments as requested.
- Handle confidential and sensitive information with professionalism and discretion.
- Send reminders and follow up on meetings, commitments, and important deadlines.
- Take initiative in identifying opportunities, proposing relevant events, and coordinating participation when appropriate.
- Maintain organized task lists, calendars, and follow up systems.
- Provide administrative assistance for special projects and initiatives.
- Coordinate schedules and deadlines related to academic projects and other commitments.
- Help prepare teaching materials, presentations, and PowerPoint slides.
- Send appointment confirmations, reminders, and follow up communications.
- Organize and prioritize daily tasks to help ensure responsibilities are completed on time.
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Recommend practical ways to improve organization, coordination, and efficiency.
- Identify upcoming priorities, scheduling conflicts, and outstanding tasks.
- Assist the Managing Attorney with academic and teaching related administrative responsibilities.
- Direct messages, requests, and pending items to the appropriate individuals and help ensure they are addressed promptly.
- Serve as a point of contact for internal coordination and external communications.
What we're looking for
- Minimum of 1 year of experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
- Excellent written and verbal communication skills in English and Spanish
- Excellent organizational and time management skills
- Experience managing multiple calendars and complex schedules
- Strong attention to detail and commitment to accuracy
- Ability to manage multiple priorities, deadlines, and competing requests
- Ability to anticipate needs and follow through on commitments
- Ability to work independently and collaborate effectively with a remote team
- Professional discretion when handling confidential information
Nice to have
- Experience supporting senior leadership
- Familiarity with immigration law or previous experience working in a law firm
- Experience with task management platforms, project coordination, and presentation preparation
How to get hired
- 1Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
- 2A recruiter will be assigned to guide you through the application process.
Apply
About Job Duck
For ambitious, culturally diverse, curious minds seeking booming careers
Job Duck unlocks and nurtures your potential. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022!
Mission
We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
Key facts
- Great Place to Work Certification every year since 2022