JD
V101 - Executive Assistant
Contract type
Ongoing
Work mode
Remote
Experience
3 years
Job description
Executive Assistant supporting a growing US-based legal practice with day-to-day administrative operations, client communication, and intake/onboarding workflows. The role keeps the firm organized so attorneys and paralegals can focus on client delivery, legal work, and business development.
At a glance
- Employment
- Full-time
- Work mode
- Remote
- Languages
- English – fluent
- Pay
- USD 1,060 – 1,150 / month
What you'll do
- Follow up with clients to maintain strong relationships and smooth workflows
- Create, update, and maintain SOP documentation
- Assist with client offboarding and ensure matters are properly closed out
- Answer, route, and respond to client phone calls, emails, and inquiries
- Manage and organize email inboxes to ensure priority client communications are addressed promptly
- Send documents, engagement letters, and follow up to ensure signatures and payment completion
- Support client onboarding and manage the sales pipeline
- Perform ongoing data entry and administrative support tasks
- Conduct follow-up calls and emails to schedule meetings and obtain missing information
- Draft and send professional email responses on behalf of the firm and proof documents for grammar, formatting, accuracy, and client information
- Schedule meetings and coordinate calendars for attorneys and paralegals
- Respond to scheduling and pre-sales inquiries
What we're looking for
- 1–3 years of administrative or professional services experience
- Excellent written and spoken English, including grammar and proofreading skills
- Proficiency with Microsoft Office and experience managing email, calendars, documents, and administrative workflows
- Compassionate, empathetic, and non-judgmental approach to client interactions
- Ability to work independently while collaborating with a small team
How to get hired
- 1Multiple stages; every candidate must successfully pass each stage to move forward
- 2A recruiter will be assigned to guide the candidate through the application process
Apply
About Job Duck
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Key facts
- Great Place to Work Certification every year since 2022
- Connects candidates with remote job opportunities with US-based employers